There are a number of documents that must be carried on board an aircraft at all times. This page provides student or renter pilots with both a Proof of Airworthiness Shortlist as well as detailed information on the required Aircraft Documents:
- Two Certificates
- Certificate of Airworthiness (C of A)
- Certificate of Registration (C of R)
- Two Books
- Journey Log
- Pilot (Aircraft) Operating Handbook (POH)
- Two Sets of Licences
- Pilot Licence (Including Medical)
- Radio Operator's Licence
- Two Papers
- Interception Signals
- Weight and Balance Report
Private aircraft must also carry Proof of Insurance.
Proof of Airworthiness (Shortlist)
Check for these items in the Journey Log:
- OFC aircraft inspection carried out within the last 50 flight hours (Cessna Progressive Care Programme).
- Private aircraft inspection carried out within last 12 months.
- Compass swing conducted within last 12 months.
- ELT certified within last 12 months.
- No unrectified aircraft defects.
Certificate of Airworthiness
The aircraft must be operated pursuant to a Flight Authority (see CARS Part V Subpart 7 - Flight Authority), the most common type of which is the Certificate of Airworthiness.
- registration, serial number, aircraft type, date of issue
Valid (in force) Providing:
- the aircraft is in an airworthy condition and all required equipment is on board, serviceable, and functioning
- any airworthiness defect is rectified and the aircraft is certified airworthy by an A.M.E.
- Airworthiness Directives (ADs) are completed (ADs are special maintenance outlines frequently issued by aircraft and aircraft component manufacturers).
- appropriate periodic inspections are carried out and entered in the journey log.
- the aircraft is operated in accordance with the Aircraft Operating Manual and the Weight and Balance requirements.
Expires (no longer in force):
- if any of the above conditions are not met
- The Annual Airworthiness Information Report must be submitted by the aircraft owner on a yearly basis - refer to CARS 501 - Annual Airworthiness Information Report
(to see what this form looks like, click here)
- Failure to submit the Annual Airworthiness Information Report to Transport Canada does not effect the C of A. However, this failure may result in a fine.
Certificate of Registration
- registration, serial number, owner name and address, purpose (private, commercial)
- no changes to above
- if changes to the above (Transport Canada must be notified within 7 days)
- if aircraft is destroyed or permanently withdrawn from use
- if document is illegible or destroyed
Change of Ownership
- buyer must complete the Application for Registration of Aircraft (lower portion of the C of R) and submit it to Transport Canada
- buyer must complete lower portion of the Interim Certificate of Registration.
This document is retained by the buyer and is valid for a period of 60 days.
- the only proof of ownership, however, is a bill of sale
- submit change of ownership card (included)
- On board for all flights unless the operator has an exemption letter from the Minister.
- When beginning a new log, enough entries relating to the old log must be entered so as to ensure that an unbroken chronological record is maintained.
- The old log must be kept for 1 year after the last entry.
Entries to be Made:
- Every individual flight (as soon as possible following the flight, by a competent person, in ink).
- Accumulated daily flights if the operator has an approved daily flight sheet (sign-out sheet).
- Based on accumulated airtime,
- OFC aircraft inspection every 50 hours (Cessna Progressive Care Programme),
- Private aircraft inspected annually.
- Compass swing every 12 months.
- ELT certification every 12 months.
- Aircraft defects and rectifications.
Aircraft Operating Manual (or Pilot Operating Handbook)
- Normal, emergency, performance, weight and balance, and other handling procedures,
- The aircraft must be operated in accordance with this manual in order to keep the Certificate of Airworthiness in force.
- Must reflect the model year and exact type of the aircraft (eg., 1982 C172P, 1980 C152).
- Must be original or "Certified True Copy".
Pilot Licence, Medical
Radio Operators Licence
1. Pilot Licence
- Name, Address, Citizenship of holder
- Type (private/commercial) and Category (aeroplane, helicopter, etc.)
- Validity for Class (single, multi, land, sea, high performance, non-high performance)
- validity for Aircraft Types (eg., C500, B747, DA20, etc.)
- Ratings (instrument, instructor, type)
- in force only when accompanied by a current medical certificate
2. Medical Certificate
- Name, Address, and Birthdate of Holder
- Date of medical exam
- Category of Medical:
- Commercial Pilot
- Air Traffic Control
- Private Pilot
- Recreational Pilot
- Limitations (glasses, contact lenses, etc.)
- Category 1:
- If under 40 years of age: 1st day of 13th month after medical exam
- If over 40 years of age: 1st day of 6th month after medical exam
- Category 3:
- If under 40 years of age: 1st day of 60th month after medical exam
- If over 40 years of age: 1st day of 24th month after medical exam
- Medical examination
3. Radio Operator's Licence
- Valid for Life
Radio Station Licence
- As of June 1, 1999, the Radio Station Licence is no longer required to be carried aboard Club
- Actions to be undertaken when intercepted by another aircraft
- Can also be found in the Canada Flight Supplement
Weight and Balance Report
- All current weight amendments
- All standard and optional equipment in the Licenced Empty Weight
- With addition/deletion of equipment (radios, wheel pants, etc.)
- New amendment (includes new licenced empty weight, C of G, and moment)
Proof of Insurance
- Privately registered aircraft must carry proof of liability on board